Creating Accessible Documents

Do you develop electronic documents used by either customers or employees? Do you develop documents to be used by persons who are blind or low vision? This two-day hands-on workshop teaches you the fundamentals of developing accessible documents. We teach accessible document creation techniques for Microsoft® Word, Excel, PowerPoint®, and Adobe® PDF. Since the concepts apply regardless of which version of Office might be used, we show techniques for both Office 2010 and Office 2013.

Microsoft Word

Start with the basics and create documents from the beginning with accessibility in mind. Some of the topics we cover include the following:

• Use styles, headings, and links
• Images
• Tables
• Forms
• Convert to PDF
• And more

Microsoft Excel

• Using ranges effectively
• Define names
• Create row and column headers for ranges that read automatically for JAWS or MAGic® screen magnification users
• Create forms with input messages
• Inserting hyperlinks for navigation
• Setting the print area
• And more

Accessible PDF

• Tagged PDF and logical document structure
• Basic documents formatted as accessible PDF
• Hyperlinks
• Alternative text for images, charts and graphs
• Tagged data tables
• Tagged forms
• Converting scanned documents to accessible PDF
• Converting existing PDF files into accessible PDF
• Using JAWS to confirm accessibility of PDF documents

PowerPoint

• Accessible slides and presentations
• Alternate text for images, charts, and tables
• What NOT to do